Office Administrator

Primary Accountabilities:

  • Responsible for being the “first contact” on the phones & greeting everyone that visits the corporate office from 8:00am to 5:00pm, coordinating coverage with co-workers
  • Administrative support for staff.
  • Coordinate and maintain all office equipment and building maintenance.
  • Liaison with all outside service vendors (cleaning, repairs) for the building.
  • Monitor subcontractor insurance compliance status on 3rd party website, assist expiring and new users, keep all parties up to date on compliance progress.
  • Coordinate general contractor, business, and misc. town licenses
  • Responsible for daily errands to Post Office, bank and others as needed, along with sorting & distribution of mail.
  • Responsible for sorting & scanning invoices, may include general AP assistance
  • Coordinate office team meetings and calendars
  • Responsible for ordering & distributing office supplies.
  • Responsible for general office organization & keeping common areas picked up during business hours.
  • Coordinate the vehicle list, vehicle registrations and access to extra vehicles.
  • May assist with coordinating company activities, quarterly meetings, community projects, etc.